Electric Hoist Crane Registration: Filing & Required Documents
Electric Hoist Crane Use Registration — Cranes incorporating an Electric Hoist rated at 3t or above must be registered with the market supervision authority within 30 days of receiving the supervision inspection report. Registration is free of charge, and processing typically takes 5–15 working days once all documents are submitted. Required documents include: the registration form for use of special equipment, business license, Product Certificate, supervision inspection report, installation notification receipt, safety manager certificate, and Crane Operator certificate (Q2). Upon completion, the Special Equipment Use Registration Certificate is issued, and an equipment file must be established with annual inspection records archived each year.
Use registration for an Electric Hoist crane — formally known as special equipment use registration — is the final legal step before a crane incorporating an Electric Hoist can be lawfully operated. Many users complete the equipment purchase and installation, pass the supervision inspection, but overlook this registration step. Without a record in the market supervision authority's system, the equipment is still considered "unauthorized use." This article outlines the full registration process and the complete documentation checklist based on the Special Equipment Use Management Rules (TSG 08-2017).
1. Step-by-Step Registration Process
Step 1: Obtain the installation supervision inspection report. After a successful inspection, the inspection body issues the Lifting Appliances Installation Supervision Inspection Report, which is a prerequisite for registration.
Step 2: Prepare the registration documents (see the checklist below).
Step 3: Submit the application to the Special Equipment Safety Supervision Division of the local market supervision authority where the equipment is located. Applications can be filed online via the provincial/municipal government service portal or in person at a service window.
Step 4: The market supervision authority reviews the submitted documents (5–15 working days). Once approved, the Special Equipment Use Registration Certificate is issued.
Step 5: Establish a one-machine-one-file equipment record. File the use registration certificate, inspection reports, Factory Certificate, maintenance records, and annual inspection records. This file must be updated annually thereafter.
2. Required Registration Documents
Basic documentation:
① Registration form for use of special equipment (in duplicate; downloadable from the special equipment section of the provincial market supervision authority's website).
② Copy of the user unit's business license (stamped with the official seal).
③ Factory Certificate of Conformity and product data sheet.
Installation documentation:
④ Installation notification receipt (the installation contractor must have notified the market supervision authority before commencing work).
⑤ Supervision inspection report (original or a copy stamped by the inspection body).
⑥ Installation contract and the installer's qualification certificate (crane installation license).
Equipment documentation:
⑦ Product design documents and material certificates for primary load-bearing components.
⑧ Type Test certificates for safety devices (Limit Switch, Overload Limiter, etc.).
Personnel documentation:
⑨ Safety manager appointment letter and qualification certificate.
⑩ Copy of the Crane Operator certificate (Q2).
3. Post-Registration Compliance Obligations
Once the use registration certificate is obtained, the user unit must fulfill the following statutory obligations:
① Display a copy of the Special Equipment Use Registration Certificate in a conspicuous location on the equipment.
② Maintain complete technical documentation (use registration certificate, inspection reports, maintenance records, fault logs, etc.). Kelude provides an electronic documentation checklist with every crane delivered, making it easy for users to set up a one-machine-one-file archiving system.
③ Complete the annual inspection on schedule each year and archive the inspection records.
④ Apply for periodic inspection every 2 years as required.
⑤ Complete deregistration or change-of-ownership procedures when the equipment is scrapped or transferred.
⑥ Retain equipment records for at least 5 years after the equipment is scrapped. Failure to meet these obligations may result in a corrective order from the market supervision authority under Article 83 of the Special Equipment Safety Law, followed by a cease-use order and a fine ranging from approximately $1,500 to $14,800 (CNY 10,000–100,000) if the corrective action is not completed within the specified timeframe.
4. Registration Process Reference Table
| Stage | Action | Timeline / Notes |
|---|---|---|
| 1. Supervision inspection | Inspection body issues the installation supervision inspection report | Prerequisite for registration |
| 2. Document preparation | Compile all required documents (see Section 2) | Ensure all copies are stamped |
| 3. Application submission | Submit to the market supervision authority (online or in person) | Within 30 days of inspection report |
| 4. Review & approval | Authority reviews documents and issues the use registration certificate | 5–15 working days |
| 5. Record keeping | Establish equipment file; archive all certificates and inspection records | Update annually; retain ≥5 years after scrapping |
| Item | Processingrequirements |
|---|---|
| Processing Time Limit | Obtaining Supervisioninspection report After30Within Days |
| Processing Fee | Free of Charge(filing/Registration at No Cost) |
| Review Time Limit | Upon Complete Submission of Materials5~15Working Days |
| Processing Channel | Provincial/Municipal Government Service Online Portal or Offline Counter |
| Competent Authority | Equipment Locationmarket supervision Bureauspecial equipment Division |
| annual inspection Filing | Annually1Times, inspection records Archive Storage |
Electric Hoist FAQ: Registration & Inspection
Q: Does a 1t electric hoist require filing?
A: A 1t electric hoist sold or used as a standalone unit is not classified as special equipment and does not require filing. However, when a 1t electric hoist is assembled onto a crane with a lifting capacity of ≥3t, the complete crane must be registered with the market supervision authority within 30 days of obtaining the supervision inspection report. Filing is free of charge, and the process typically takes 5–15 working days once all required documents are submitted.
Q: Is inspection mandatory before filing a 2t electric hoist?
A: Yes. A supervision inspection report must be obtained before filing. Under TSG Q7016-2016, newly installed cranes must pass installation supervision inspection and receive a qualified report before use registration can be processed. The sequence is: installation and construction → supervision inspection → qualified report → filing with market supervision authority → put into operation. Inspection always comes first; the order cannot be reversed.
Q: Which electric hoists require filing?
A: The electric hoist itself does not require filing. However, when an electric hoist is assembled onto an overhead-type or gantry-type crane with a lifting capacity of ≥3t and a lifting height of ≥2m, the complete crane must be registered as special equipment with the market supervision authority. Registration details include equipment basic information, manufacturing license, installation supervision inspection report, and user unit information.
Q: Does a 5t electric hoist need to be filed with the supervisor?
A: Once a 5t electric hoist is assembled onto a complete crane, the crane itself is classified as special equipment and must be registered with the special equipment division of the local market supervision authority — not with a project supervisor. Required documents include: registration form for use, manufacturing license, Product Certificate, installation supervision inspection report, a copy of the user unit's business license, and the safety management system.
Kelude Heavy Industry delivers every unit with complete factory documentation and inspection files to assist users with the filing process. Refer to the earlier guide on Electric Hoist Inspection Costs and Choosing an Inspection Body for guidance on selecting an inspection body.
